Knowledge Base

Can each employee have two approvers for a non-exempt time sheet or does the department have the same two approvers for all non-exempt employees in the department?

Category:  Payroll
 
Question:  Can each employee have two approvers or does the department have the same two approvers for all non-exempt employees in the department?
 
Answer:  The answer to both is yes.  First about approvers for Web Time Entry (WTE) and Web Leave Entry (WLR): works the same for both WTE and WLR.  You can have up to two levels; meaning a first approver and a second approver.  If a department only wanted one approver, then they could set up with only one level.  This is your first choice.

Second, you will set up your “department default” for approvers.  This means you will assign the one- or two-levels for the whole department as though every employee will use that one- or two-level plan for everyone.  This is required.

Third, you can “override” the department default for the individual employee with a one- or two-level approval.  This is optional.  Each employee could have a different ‘personal’ approval route that is different from the department default.  Since you assign this for each employee, every employee can be different.  If an employee has an override assignment, then the department default is ignored.

CAUTION:  Setting up and maintaining approvers may be a little cumbersome, so we would recommend simplicity before pushing the limits.

We expect Payroll to have their approver procedures written and publicized for the campus in the last half of Sept, and to be asking campus departments to return their approver lists soon after. 

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