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W-2 Form FAQs (11)
Questions concerning W-2 Forms.
Payroll Articles
Where do I pick up my paycheck?
Viewed 946 times since Wed, Jan 5, 2011
TTU and TTU System Administration employees can pick up their paychecks from Payroll Services, Doak Conference Center, room 170: http://www.ttu.edu/campusMap/buildings/doakcc.php   TTUHSC employees can pick up their paychecks in Payroll Services room 1B134
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Can I get an advance on my pay check?
Viewed 686 times since Fri, Nov 14, 2008
Category:  Payroll Question:  Can I get an advance on my pay check?   Answer:  No, The State of Texas does not allow State Employers to give payroll advances on their pay checks.
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Where can I find a list of earnings codes?
Viewed 385 times since Thu, Mar 26, 2009
A list of the earnings codes is available on the Crosswalks & Code Charts page of the AFISM web site.  This can be accessed using this link:  http://www.depts.ttu.edu/afism/reference/codecharts/.    Scroll to the  Banner HR section and look for the title "Banner Earnings Codes".
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What is TRS and why do I contribute to TRS?
Viewed 376 times since Fri, Nov 14, 2008
Category:  Payroll Question:  What is TRS and why do I contribute to TRS?   Answer: Teacher Retirement System of Texas (TRS) is a pension trust fund to deliver retirement and related benefits that have been authorized by the Texas Legislature, and to manage the trust fund that finances member benefits. TRS is a Defined Benefit Plan. Employees do not have control over the way funds are invested TRS is a required deduction for State Employe...
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From what day to what day is the official work week?
Viewed 370 times since Tue, Feb 24, 2009
Answer:  The official work week is Sunday through Saturday.
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When will I be eligible for additional accruals for vacation?
Viewed 359 times since Wed, Jan 5, 2011
You can click on the following link that will direct you to the OP that addresses your question: http://www.depts.ttu.edu/opmanual/OP70.01.pdf
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Will they take Social Security and Medicare taxes from my paycheck twice a month?
Viewed 336 times since Fri, Nov 14, 2008
Answer:  Yes, Social Security and Medicare taxes withholding are mandatory deductions and are proportional to the earnings for a given pay period. The current rates for Social Security and Medicare taxes withholding are 6.2% and 1.45% respectively.   Employer matches the same percentages on employee’s behalf as well.
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When will I receive my lump sum vacation pay?
Viewed 318 times since Wed, Jan 5, 2011
Lump sum vacation payments are received 30-45 days after you receive your final paycheck with the institution.
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As a result of the pay frequency change that starting January 2009 I will get paid twice a month, will I pay more federal income taxes withheld?
Viewed 313 times since Fri, Nov 14, 2008
Category:  Payroll Question:    As a result of the pay frequency change that starting January 2009 I will get paid twice a month, will I pay more federal income taxes withheld?   Answer:  Federal Income taxes (FIT) withholding is calculated based on the Internal Revenue Service tax tables. FIT taxes will be withheld based on the graduated tax tables provided by the IRS and FIT withholding is proportional to the earnings for a given pay p...
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When is the best time to change an employee's pay?
Viewed 312 times since Tue, Jan 6, 2009
Category: Payroll   Question:  When is the best time to change an employees' rate of pay?   Answer:  The best time to make any changes to an employees' job is at the beginning of a pay period.
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How can I get an estimate of my take home pay?
Viewed 294 times since Wed, Jan 5, 2011
You can estimate your take home pay by using the withholding calculator provided by the Internal Revenue Service at http://www.irs.gov/individuals/article/0,,id=96196,00.html
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How do I log into Raiderlink/WebRaider Portal?
Viewed 291 times since Wed, Jan 5, 2011
You can use this link to help you navigate to Raiderlink/WebRaider Portal and this form will also give you helpful information to navigate thru your Employee Tab: http://www.depts.ttu.edu/payroll/Navigation%20to%20Important%20Information%20in%20Raiderlink%20Webraider%20x.pdf 
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Can I submit a Manual Check Request for a new employee before an ePAF has been approved and applied into Banner?
Viewed 261 times since Tue, Jan 6, 2009
Category:  Payroll   Question:  Can I submit a Manual Check Request for a new employee before an ePAF has been approved and applied into Banner?   Answer:  No.  Manual Check Requests for new employees can only be processed when an employee has an active job in Banner.
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Can each employee have two approvers for a non-exempt time sheet or does the department have the same two approvers for all non-exempt employees in the department?
Viewed 244 times since Thu, Sep 11, 2008
Category:  Payroll   Question:  Can each employee have two approvers or does the department have the same two approvers for all non-exempt employees in the department?   Answer:  The answer to both is yes.  First about approvers for Web Time Entry (WTE) and Web Leave Entry (WLR): works the same for both WTE and WLR.  You can have up to two levels; meaning a first approver and a second approver.  If a department only wanted one approve...
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Will Credit Union payments also be split between two paychecks?
Viewed 231 times since Wed, Oct 29, 2008
Category:  Payroll   Question:  Will Credit Union payments also be split between two paychecks?   Answer:  Currently credit union payments are done as a deduction from your paycheck. Banner allows functionality where ones paycheck can split and go into multiple bank accounts. Once we go live in Banner, this will not be a deduction from your paycheck but they will be treated as a split deposit and will go as an ACH to the credit union alo...
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How do I find the leave balances for my employee(s)?
Viewed 222 times since Wed, Jan 5, 2011
The HR030 - Employee Current Leave Balances Report found in Cognos provides this information.  The report is located in the Human Resources Folder > Departmental Users > Web Leave Reports as well as in the All Human Resources Reports folder.  The report allows you to execute the report for your Organization or for a specific employee.  You choose the type(s) of leave you want the information for.
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I would like to set up direct deposit, where can I do this?
Viewed 220 times since Wed, Jan 5, 2011
Direct Deposit is set up by the employee and is completed within the Employee Tab of Raiderlink.  Within the Employee Tab  is a section titled "My Texas Tech Information".  A link titled "Update My Direct Deposit" is found within this box.  Select this link to access the application for setting up your Direct Deposit.  ...
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When is the best time to move an employee from a non-exempt to an exempt job or vice versa?
Viewed 219 times since Tue, Jan 6, 2009
Category:  Payroll   Question:  When is the best time to move an employee from a non-exempt to an exempt job or vice versa?   Answer:  It is recommended moving employees from a non-exempt to an exempt job or vice versa at the beginning of a pay period.
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I receive my paychecks thru direct deposit, how can I get a copy of my earnings statement?
Viewed 218 times since Wed, Jan 5, 2011
You can view your earnings statement online from Raiderlink/Webraider within the Employee Tab.  Within the "My Texas Tech Information" section is a link labeled "My Earnings Statement".  Select this link and the information you need will be visible.   For TTU and TTU System Administration employees: http://raiderlink.ttu.edu.   For HSC employees: http://webraider.ttuhsc.edu.
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I am a semi-monthly (hourly) employee and I wanted to know when I get my leave accruals?
Viewed 218 times since Wed, Jan 5, 2011
Semi-monthly (hourly) employees will receive their leave accruals when we run the first semi-monthly payroll of the 1st thru the 15th that is paid on the 25th of the month.
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I need to change my W-4, how can I do this?
Viewed 217 times since Wed, Jan 5, 2011
You can fill out a new W-4 form from our payroll website and scan and email it back to HR Employee Services at hrs.employee.services@ttu.edu for TTU and hscrecords@ttuhsc.edu for HSC employees.   You can find this form along with other payroll forms on our payroll website under Forms and Procedures, then Tax Forms:   http://www.depts.ttu.edu/payroll/forms/index.asp
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A pay increase PAF for a nonexempt employee has applied but WTE timesheet has the old rate. Will the employee be paid at the old rate or at the new rate?
Viewed 215 times since Thu, Sep 17, 2009
When an employee opens the timesheet for the first time, the current rate is listed on the timesheet.  The rate in the header is not updated during the pay period and does not reflect any recently applied pay changes.  During the payroll cycle at the end of the pay period, the header will be refreshed with the new rate before payroll is computed.  NBAJOBS_007 shows the rate at which the employee will be paid during the period when the...
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I need to produce a manual check request, where can I find the form?
Viewed 213 times since Wed, Jan 5, 2011
You can find this form along with other payroll forms on our payroll website under Forms and Procedures, then Banner Forms:   http://www.depts.ttu.edu/payroll/forms/index.asp   Once the form is complete, it can be scanned and emailed to webmaster.payroll@ttu.edu
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I have questions regarding Teachers Retirement, who can help me with this?
Viewed 208 times since Wed, Jan 5, 2011
You can visit the Employee Services Center website at http://www.depts.ttu.edu/hradministration/hrservices/EMPServicesCenter/index.asp for retirement questions or refer to the TRS Website at http://www.trs.state.tx.us. If you still need additional information, you can send an email to www.webmaster.payroll@ttu.edu.
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I am a 9 month Faculty member and I want my salary paid over 12 months, how can I do this?
Viewed 183 times since Wed, Jan 5, 2011
You will need to fill out a Faculty 12 Month Salary Spread Request form and scan and email it to Payroll Services at www.webmaster.payroll@ttu.edu.   You can find this form along with other payroll forms on our payroll website under Forms and Procedures, then Other Forms:   http://www.depts.ttu.edu/payroll/forms/index.asp.   This form must be submitted to Payroll Services before the beginning of the new fiscal year on September 1st in order...
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I have questions regarding my payroll deductions, who can help me with this?
Viewed 180 times since Wed, Jan 5, 2011
Several of your questions can be answered on our payroll website under Payroll Deductions: http://www.depts.ttu.edu/payroll/payrollDeductions/index.asp and if you still need additional assistance, please email Payroll Services at www.webmaster.payroll@ttu.edu .
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Where can I find training information on the new Employee One-Time Payment System (EOPS)?
Viewed 174 times since Wed, Jan 5, 2011
Training materials can be found on the AFISM website.   The following link will direct you to the site directly: http://kainz.ttu.edu/afism/training/class/eops-employee-one-time-payment-system-overview/     You can find the information under the Banner HR tab, under EOPS overview.
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Is there training for Web Time Entry or Web Time Leave?
Viewed 172 times since Wed, Jan 5, 2011
You can contact your direct supervisor to answer your questions, or you can go to the AFISM website for online tutorial training: http://www.depts.ttu.edu/afism/videoLibrary/webTimeEntryCollection/.   If you still have additional questions, you can contact Payroll Services with your question at www.webmaster.payroll@ttu.edu.
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Where can I find my available leave balances?
Viewed 165 times since Wed, Jan 5, 2011
This information is found on your Employee Tab within the section labeled "My Texas Tech Information".   Within that section choose the link titled "My Leave Balances".  The information you want is found there.
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Is there a place where I can find training materials for Banner?
Viewed 161 times since Wed, Jan 5, 2011
Training can be found on the AFISM website.   This is a link that can assist you to locate the training material you may be looking for: http://www.depts.ttu.edu/afism/trainingv2/trainingMaterials.asp   If you have additional questions please send a email to webmaster.payroll@ttu.edu and we will forward to the appropriate area.
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Where can I find a list of the operating policies and procedures for Texas Tech?
Viewed 154 times since Wed, Jan 5, 2011
You can locate this information on our payroll website under TTU/TTUSA Policies: http://www.depts.ttu.edu/hradministration/policies/.   You will also be able to find other helpful operating procedures on this link.
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I need to produce a manual leave adjustment, where can I find the form?
Viewed 146 times since Wed, Jan 5, 2011
You can find this form along with other payroll forms on our payroll website under Forms and Procedures, then Banner Forms:   http://www.depts.ttu.edu/payroll/forms/index.asp   Once the form is complete, it can be scanned and emailed to webmaster.payroll@ttu.edu
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I am trying to log onto my timesheet/leave report and it is giving me an error message to contact payroll.
Viewed 142 times since Wed, Jan 5, 2011
It appears that your approver(s) have not been set up or the approver(s) have changed.   You will need to have your current approvers send an email to www.webmaster.payroll@ttu.edu with the R number and position number of the approver or approvers, along with your R number and position number.    Once we get this information, we will make the corrections so you can get into your timesheet or leave report.
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I am trying to reconcile my payroll employees, is there a report that can help me with this?
Viewed 138 times since Wed, Jan 5, 2011
Cognos Reports offer you several options for reconciliation of payroll.  The most frequently used Payroll Report for reconciliation purposes is the HR047 Report.  This report is found in the Human Resources > Departmental Users > Payroll Reports section of Cognos.  This can be used in  conjunction with a Transaction report such as the FI026 or FI040 report found in the TTU Finance > Transaction Reports folder of Cognos.
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I need to update my address, who do I contact to do this?
Viewed 125 times since Wed, Jan 5, 2011
An employee is able to update their address within the Employee Tab of Raiderlink.   Within the section "My Texas Tech Information", select the link labeled "My Personal Information".  Within this location there are links with your personal information.  Select the Link "Update Addresses and Phones" to update your address.  Click the active link to the left of the address field that you want to change.  
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