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Web Time Entry / Web Leave Report Articles
Where would I find FAQ’s for Web Time Entry and Web Leave Reporting?
Viewed 699 times since Sun, Nov 9, 2008
Category:  Web Time Entry  / Web Leave Report   Question:  Where would I find FAQ's for Web Time Entry and Web Leave Reporting?   Answer:  Click the link below for a current listing of FAQ's.
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Why is my Vacation Leave Balance in the "Banked" column instead of the "Available" column?
Viewed 384 times since Tue, Jan 6, 2009
Category:  Web Time Entry / Web Leave Report   Question:  Why is my Vacation Leave Balance in the "Banked" column instead of the "Available" column?   Answer:  Your vacation balance will move from the "Banked" column to the "Available Balance as of...."column after you have completed six months of continuous state employment.  
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If there are 2 default approvers listed, does this mean that the approval has to go through both individuals?
Viewed 330 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  If there are 2 default approvers does the approval have to go through both individuals? Or can one or the other approve?   Answer:  If you have listed 2 default approvers in either the exempt or non exempt section of the departmental approver queue then Timesheets/Leave reports have to be approved by both approvers listed. In other words, both have to approve the timesheet/leav...
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How is the approver notified that an employee’s WTE has been submitted?
Viewed 320 times since Mon, Nov 24, 2008
Category: Web Time Entry / Web Leave Report Subcategory: Approval Question:  Where / When is  notification sent to the approver when an employee submits their WTE?   Answer:  There is no notification that goes to the approver.  It is suggested that approvers mark their calendars for a notice on the 15th of each month and the last day of the month.  It is important to remember that some months may be a little earlier due to holidays ...
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What is the Date Available for my Leave Balances?
Viewed 306 times since Tue, Jan 6, 2009
Category:  Web Time Entry/ Web Leave Report   Question:  What is the date available for my Leave Balances?   Answer:  Leave Balances ‘roll’ at the beginning of every fiscal year (September 1st).  If you were hired prior to the beginning of the current fiscal year, your leave is available for usage as of the beginning of the fiscal year;  The ‘Date Available’ on your Leave Balances would be Sep 01.  If you wer...
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What is a Longevity Payment for Employees?
Viewed 298 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report Question:  What is a Longevity Payment for Employees?   Answer:  Regular full time non-academic employees are entitled to longevity pay upon completion of each two years of State service starting with $20 for each 2 years of service and goes up 42 years with longevity pay of $420.
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Who should we contact if we have an issue with WTE/WLR?
Viewed 297 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  Who should we contact if we have an issue with WTE/WLR?   Answer:  We are requesting all departments/employees if they have a question to send an e-mail to webmaster.payroll@ttu.edu so they can be addressed in a timely manner.
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What happens if I don’t have an active eRaider account?
Viewed 285 times since Tue, Nov 4, 2008
Category:  Web Time Entry/ Web Leave Report   Question:  What happens if I don’t have an active eRaider account?   Answer:  Please contact IT Help Desk Central to activate your account. The contact numbers are: HSC IT help desk and URL is:  HSC-743-1000-it.webmaster@ttuhsc.edu TTU IT help desk and URL is: 806-742-HELP (4357) ithelpcentral@ttu.edu
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Why do I have a Leave Balance for Assistance Dog Training Leave, Bone Marrow Transplant Leave, Organ Donor Leave and Red Cross Leave?
Viewed 262 times since Wed, Jan 7, 2009
Category:  Web Time Entry / Web Leave Report   Question:  Why do I have a Leave Balance for Assistance Dog Training Leave, Bone Marrow Transplant Leave, Organ Donor Leave and Red Cross Leave?    Answer:   The “Available Beginning Balance” for Assistance Dog Training Leave (80.00), Bone Marrow Transplant Leave (40.00), Organ Donor Leave (240.00), and  Red Cross Leave (80.00) represents the maximum allowable usage per fiscal year f...
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Can I assign a permanent Proxy so if I don’t approve timesheets, my proxy can approve them?
Viewed 261 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report   Question:  Can I assign a permanent Proxy so if I don’t approve timesheets, my proxy can approve them?   Answer:  Payroll Services do not recommend a permanent proxy. When Approval Queues were requested by Payroll Services to be completed by departments, Payroll Services included   “ General Guidance for Approval and Proxy Web Time Entry/Web Leave Reporting” and in part which ...
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How are the appropriate approvers assigned (Level I and Level II) when we hire new student assistants?
Viewed 248 times since Wed, Jan 21, 2009
Category:  Web Time Entry   Question:  How are the appropriate approvers assigned (Level I and Level II) when we hire new student assistants?   Answer:  If approvers are set up at the Organization level,  the students will fall under them.  If at the employee level, the Level 5 Organization Manager will have to go into the TeamApp and assign.
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Can an employee or their supervisor print their timesheet?
Viewed 245 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report Question:  Can employee or their supervisor print their timesheet?   Answer: If you need to print a hard copy this option is available. Both employees and Approvers can print the timesheets if they so choose. You will have to adjust the print to landscape and fonts to print the entire timesheet on one page.
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Are monthly leave accruals available for use as of the first of the month, or must I wait until they appear in my Leave Balances by the 25th of the month?
Viewed 241 times since Fri, Feb 20, 2009
Answer: Monthly leave accruals are available for use as of the first of the month.  You do not need to wait until they appear in your Leave Balances before using them.  ...
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What is Web Time Entry (WTE)?
Viewed 219 times since Mon, Nov 17, 2008
Category:  Web Time Entry / Web Leave Report Question: What is Web Time Entry?   Answer:  Web Time Entry is an online timesheet for non exempt employees who report work hours and leave taken on a semi-monthly basis.
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Who will use Web Leave Reporting (WLR)?
Viewed 216 times since Fri, Nov 7, 2008
Category:  Web Time Entry / Web Leave Report   Question:  Who will use Web Leave Reporting?   Answer:  Exempt employees will use Web Leave Reporting.  An exempt employee is one who is paid based on the work they perform versus the number of hours they work.  A leave report is submitted only if leave is taken during the month.
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If department heads are not part of the approval queue, will they be able to see their employee’s timesheets ?
Viewed 214 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  If department heads are not part of the approval queue, will they be able to see their employee’s timesheets ?   Answer: If one is not part of the approval queue you cannot see the status for an employee’s timesheet. One can run a Cognos report using the reporting tool where one can run a report and look at the time inputted by all employees within their department. Th...
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I accidentally submitted after the first week of the pay period - can someone reset it?
Viewed 212 times since Thu, Dec 11, 2008
Category:  Web Time Entry Question:  I accidentally submitted after the first week of the pay period - can someone reset it?   Answer:  You should let the approver know that you have submitted your timesheet accidentally.  They can return it for correction.    There are video tutorials for Web Time Entry on the AFISM web site which can be accessed at: http://www.depts.ttu.edu/afism/training/WTEoutlineRevised.asp
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I don’t have an TTU/HSC Employee tab on my page! What do I do?
Viewed 207 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  I do not have an TTU/HSC Employee tab on my page, what do I do?   Answer: You need to activate your eRaider account so you can have the proper tab. Please call IT Help Central to activate your account. HSC IT help desk and URL is:  HSC-743-1000-it.webmaster@ttuhsc.edu TTU IT help desk and URL is: 806-742-HELP (4357) ithelpcentral@ttu.edu
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How overtime will be paid in the event the end of a pay period falls in the middle of the week?
Viewed 206 times since Tue, Nov 4, 2008
Category: Web Time Entry / Web Leave Report   Question:  How overtime will be paid in the event the end of a pay period falls in the middle of the week?  If the 15th falls on a Tuesday and that particular week you accrue quite a bit of overtime, will the remaining time for that week be counted as overtime or will it count as the beginning of the next pay period?   Answer:  When over 40 hours in a week are worked, the amount of time over...
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If an emergency leave is declared, how do I report Emergency hours in Web Time Entry?
Viewed 205 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  If an emergency leave is declared, how do I report Emergency hours in Web Time Entry?   Answer:  When emergency leave is declared by the institution, non exempt employees will report emergency leave via WTE in the Emergency Pay section of their timesheet. As WTE will be using positive reporting hours by employees, employee will not be paid if they do not input hours.  If hours ar...
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Is Level II approver mandatory?
Viewed 204 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  Is Level II approver mandatory?   Answer:  No, if you want the timesheet/web leave to be approved by 1 person, then it is not mandatory to have approver II.    
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What happens if I could not input data during the appointed time due to system issues and travel?
Viewed 201 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  I was out of town on the 16th & 17th. When I left on the 15th the Web Time Entry was not available?   Answer: WTE will not allow you to input data after the 2 business days have passed. You will not be able to input those hours for that period.  Please contact Payroll Services.
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What if I submit my timesheet in a timely manner but my approver does not approve my timesheet before the deadline?
Viewed 199 times since Fri, Jan 16, 2009
Category:  Web Time Entry Question:  What if I submit my timesheet in a timely manner but my approver does not approve my timesheet before the deadline?   Answer:  Payroll will complete a "sweep" and pick up submitted time sheets and process payroll.  Therefore, if you had submitted yours your payroll will be processed.
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What does the error represented by a red octagon with a black X mean?
Viewed 198 times since Tue, Nov 4, 2008
Category: Web Time Entry / Web Leave Report   Question: When I click on My Timesheet I get the error  represented by a red octagon with a black X - "A break-in attempt was detected".  What do I do?   Answer:  Based on technical support, IT has informed us that the user will receive the message "Break-in attempt detected" while working in Web Time Entry (WTE), simply log out of Pipeline and log back in.   "This...
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Can I list myself as anaprover for my department?
Viewed 197 times since Tue, Nov 4, 2008
Category:  Web Time Entry/ Web Leave Report   Question:  What happens if I list myself as default approver. Can I list myself as an approver for my department?   Answer:  Yes you can list yourself as a departmental approver. You will need to identify approval for your timesheet/web leave report as good internal practice requires you cannot approve your own timesheet/web leave report, you will need to select an approver for your timesheet...
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Where do I find instructions on how to assign a proxy to approve timesheets?
Viewed 192 times since Wed, Dec 9, 2009
Answer:  On the AFISM Training Materials Page, Banner HR tab, there is a topic of WTE/WLR Handouts.  Pages 3-4 of the Approvers Reference Guide has instructions for assigning a proxy.   URL to this site:  http://www.depts.ttu.edu/afism/trainingv2/trainingMaterials.asp?tabid=contentTab2
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Will I need a User ID and a Pin # to log into WTE/WLR to input my hours?
Viewed 179 times since Tue, Nov 4, 2008
Category:  Web Time Entry/ Web Leave Report   Question:  Will I need a User ID and a Pin # to log into WTE/WLR to input my hours?   Answer:  No, you will use wte.texastech.edu so you will not need a User ID or a pin #.  It will require you to have an active eRaider account and password.
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If Level I and Level II Approvers exist does the Default Approver still have to approve the time sheet?
Viewed 179 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  If Level I Approver and Level II Approver are not the Default Dept Approvers, will the Default Dept Approvers still have to approve the time sheet?   Answer:  No, if you select Approver I and Approver II, the timesheet will only go to Level I & II. If you don’t select Approver I & II, then the timesheet/Leave report will go to the default approver by default, hence c...
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Why do I get the message "acccount suspended for security reason"?
Viewed 177 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Time Leave   Question:  I am unable to log into my WTE account. It is showing that my account has been suspended for security reason? What happened?   Answer:  This is not a WTE issue. Based on our technical team you have logged in too many times and it has locked your account. Generally if you wait 20 minutes, you should be O.K. Please try logging in and see if this works. If not, you will need to contac...
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How do I respond to error message "submit not allowed"?
Viewed 176 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  I submitted my web time entry for approval but there is an error message on it, saying error – submit not allowed?  What do I do?   Answer:  There is no issue. When the timesheet was submitted you clicked the approved button twice.  As the time sheet was already submitted, therefore it gave you an error as there was nothing to submit.  
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Does a proxy approver cover for approver I or approver II?
Viewed 175 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report   Question:  Does a proxy approver cover for  approver I or approver II?   Answer:  A Proxy approver becomes a temporary approver until the person’s proxy is removed by the person who assigned the proxy.  
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Where does the default departmental aprover fit into the sequence of events for WTE/WLR?
Viewed 172 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report Question:  Is this the correct sequence:  employee submits to level I approver who then approves and submits to level II approver who then approves and it goes to payroll?  Where does the default departmental approver come in?    Answer:  Employees complete their timesheet, they submit for approval to approver I,  once they approve it goes to approver II. In case  there is no routing queue ...
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Can I use Employee Self Service even if I do not use WTE to report hours?
Viewed 169 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report Question:  All employees in my department do not use Web Time Entry (WTE) to report hours. We are using time clocks. Can I still use Employee Self Service?   Answer:  Yes, you can use all the other features of Employee Self Service.  One does not have to be reporting time via WTE to use this.
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How do I report my hours worked in Web Time Entry (WTE) if I work for 2 separate departments and how will they be routed for approval to 2 separate Supervisors?
Viewed 167 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report   Question:  How do I report my hours worked in Web Time Entry (WTE) if I work for 2 separate departments and how will they be routed for approval to 2 separate Supervisors?   Answer:  If you work for 2 separate departments, most likely you will have 2 separate positions. When you log into WTE you will have to select the position to input hours for time worked. You will need to record hours w...
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If I set an employee up to have a level 1 approver, then their timesheet will never go to the default approver, correct?
Viewed 162 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report Question:  If I set an employee up to have a level 1 approver, then their timesheet will never go to the default approver, correct?   Answer:  Yes, you are correct.
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My department uses Gateway to report time, do employees still input time via WTE?
Viewed 158 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  What happens if my department is using Gateway to report time? Will employees have to input time via WTE?   Answer:  If your entire department is reporting time via Gateway upload, employees will not have access to WTE to input hours via web time entry.
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If I delegate (Proxy) whose responsibility is to assure the transactions are accurate?
Viewed 156 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report Question:  If I delegate (Proxy) whose responsibility is it to assure the transactions are accurate?   Answer:  It is the responsibility of the delegator to maintain proper internal control and management for their area of responsibility.  Delegator remains accountable for all transactions taken by the proxy holder.
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In our new pay schedule, what deductions will be split?
Viewed 153 times since Tue, Nov 4, 2008
Category:  Web Time Entry / Web Leave Report   Question:  In our new pay schedule, what deductions will be split?   Answer:  In Banner, all deductions will be split in half, however there may be a penny difference due to rounding.
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Can the Delegator approve their own transactions?
Viewed 150 times since Fri, Nov 14, 2008
Category:  Web Time Entry / Web Leave Report Question:  Can the Delegator approve their own transactions?   Answer: Delegators may not approve transactions for themselves or that directly benefits themselves or in any way create a conflict of interest with the delegate’s responsibilities to the department.  Such transactions must be approved by the departmental approver.   
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