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TechBuy (SciQuest) Sub-Categories

TechBuy (SciQuest) Articles
Can I change the name of a requisition once it has been submitted?
Viewed 3334 times since Thu, Aug 14, 2008
  You are able to change the name if the requisition is still pending.  Once it is complete edits are not allowed.
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How is a standing order processed in TechBuy(SciQuest)?
Viewed 456 times since Wed, Jun 11, 2008
 Standing orders do not become PO's in TechBuy but are entered into Banner by Purchasing. The form in TechBuy provides a means for departments to submit the Standing Order information to Purchasing and Contracting.
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How do I register to use the TechBuy(SciQuest) System?
Viewed 413 times since Thu, Jun 26, 2008
Category:  TechBuy(SciQuest)   Question:  How do I register  to use the TechBuy System?   Answer:  A Financial Manager will automatically be pre-registered in TechBuy based on account approvals provided by TechFim.  The Financial Manager will need to register Approvers, Requestors and/or Shoppers in order for them to have access to TechBuy.  These individuals will only have access to the specific Banner Fund/Organizations that the Fin...
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If a supplier (vendor) is not in TechBuy(SciQuest), how do we add them?
Viewed 335 times since Wed, Jul 23, 2008
Category:  TechBuy(SciQuest)   Question:  If a supplier (vendor) is not in TechBuy, how do we add them?   Answer:  This is completed using a Non-Catalog form in Techbuy.  In the form, click on the "choose supplier...." link in the top section "Non- Catalog Vendor Information". In the pop-up window, open the drop-down box and click on "manually enter supplier information". Enter the name of t...
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How do I add the FOAP codes to my Profile in TechBuy?
Viewed 331 times since Mon, Aug 25, 2008
 The TechBuy Training Document provides instruction on how to add FOAP codes to your profile.  Access it via this link: http://kainz.ttu.edu/afism/training/class/techbuy-shopper-training/   select the Class Materials tab, Select TechBuy Training.  Review pages 8 & 9    
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How do I correct an entry in cost receiving once it has been submtted?
Viewed 322 times since Wed, Jun 3, 2009
Changes cannot be made to Cost Receiving once it has been submitted. Please contact TechBuy Support at techbuy.purchasing@ttu.edu to make corrections to a receipt that was entered in error.
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What is a "controlled" purchase?
Viewed 280 times since Tue, Jul 15, 2008
 Many items purchased that are greater than $500 are "Controlled Items" by Accounting terms.  All line items greater than $500 are sent to Purchasing and Contracting so that account codes can be verified for accuracy.    Controlled purchases are the following items that have a unit price of $500 - $4999:  Stereo Systems, Cameras, Video Recorders,(TV, DVD, Camcorder), Desktop CPU, Data Projectors, Portable CPU, Laptops.
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How can I tell if a purchase order has been submitted to the vendor?
Viewed 276 times since Tue, Aug 12, 2008
To see if a purchase order has been submitted to the vendor(s), go to the purchase order and click on the History tab.  The date the order was sent to the vendor will be noted.    
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What Activity Code do I use inTechBuy(SciQuest)?
Viewed 273 times since Wed, Jun 11, 2008
The activity code is not being used at this time.  You can leave that field blank.
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How do I add a shipping address to my profile?
Viewed 264 times since Mon, Oct 20, 2008
Within TechBuy, select the drop down located to the right of your name in the upper right section of TechBuy.  Within the Column on the left, select the link labeled "Default User Settings" and then select Default Addresses.  In the window that opens, select the bar titled "Select Addresses for Profile".  Search for address by building name or street address.  Select radio button to left of correct address in list that...
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How can I see who has signature authority for individuals or FOPs?
Viewed 254 times since Wed, Aug 20, 2008
There are reports in TeamApp that show this information.  For instruction on how to use these reports, select this link: http://www.depts.ttu.edu/afism/resources/documents/teamapp/afism-teamapp-reports.pdf.       
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What do I do with invoices for a blanket order?
Viewed 234 times since Mon, May 4, 2009
The invoice should be attached to the Blanket Purchase Order and a comment made to Accounts Payable indicating that payment needs to be made and advising which FOAP is to be used.   View a Work Aid giving instruction on how to complete this at:  http://www.depts.ttu.edu/procurement/resources/training-and-work-aids/.   Select the Payment Services filter in the left menu.
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How do I designate Advance Pay in TechBuy(SciQuest)?
Viewed 226 times since Mon, Sep 29, 2008
Category:  TechBuy(SciQuest)   Question:  How do you indicate that the TechBuy purchase is an advance pay?   Answer:  When you are in the Review screen of the requisition, go to the Supplier/Line Item Details section in the lower part of the screen.  Click on the Edit button within the line item detail area.  In the window that opens, click inside the Advanced pay checkbox.  Click on Save.   View attachment for screen shot.
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How do I add an attachment to a requisition?
Viewed 211 times since Wed, Aug 13, 2008
To add an attachment to a requisition you should be in the Checkout section of the workflow.  Scroll down until you find the section with "Internal Notes and Attachments" and "External Notes and Attachments".  Within the desired box, click on the link "add attachment....".  In the box the opens, select the Attachment Type, provide a file name if desired and select Browse.  Select the document you want to attach....
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How do I know if a vendor is HUB or NON HUB status and where can I go to find a listing?
Viewed 208 times since Tue, Jul 7, 2009
Please review vendor at this link: https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp.  You can also choose the "Browse: Suppliers" link within TechBuy, and utilize "Search for Supplier" option.  A HUB icon will display in the Preference column of the search results if the vendor is a HUB Vendor.  Or you  can email techbuy.purchasing@ttu.edu if you need additional assistance.
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Where do I view the summary of a requisition that is split between two accounts?
Viewed 202 times since Mon, Jun 23, 2008
Category:  TechBuy(SciQuest)   Question:  Where do I view the summary of a requisition that is split between two accounts?   Answer: Under the Requisition tab, there is a tab titled "Line and Header FOAP Summary".  Scroll down toward the bottom of the screen and you will find accounting summary information.
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How do I change the shipping address on a requisition once it has been submitted?
Viewed 191 times since Thu, Aug 28, 2008
 Once the requisition is submitted, the approver will have to make the change to the shipping address.  First, the approver must assign the requisition to him/herself.  Once in the requisition, the approver then should click on the edit button next to the shipping address.  This allows the shipping address to be changed to any address that appears in the drop down list.  This list is populated from the addresses in the profile of the person...
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How do I get reimbursed if I accidentally used my personal credit card instead of the procurement card?
Viewed 189 times since Mon, Nov 17, 2008
Category:  TechBuy(SciQuest)   Question:  How do employees go about getting a reimbursement if they accidentally used a personal credit card instead of the procurement card?   Answer:  You will use the one-time payment form in TechBuy.
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How will a return to Staples (Punch-out Vendor) be completed with the TechBuy(SciQuest) system?
Viewed 186 times since Thu, Jul 24, 2008
    For most punch-out vendors, the user will go back into the punch-out site to handle a return.  If there is not an automated return system, there will be a contact for preparing a return.  For any problems, the Buyer who handled the requisition should be contacted. This information is available in the history of the requisition.
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How do I add funding information to my requisition?
Viewed 186 times since Mon, Oct 20, 2008
The best practice for funding a requisition is to save the FOP(s) that you will use for your purchases to your profile.  Instructions for how to do this are found at:  http://www.depts.ttu.edu/procurement/resources/training-and-work-aids/documents/purchasing/procurement-techbuy-setting-up-foap-in-profile-20140523.pdf   ...
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How do I reimburse staff for an office expense?
Viewed 180 times since Thu, Dec 18, 2008
Category:  TechBuy(SciQuest)   Question:  How do I reimburse staff for an office expense?   Answer:  You will use the one-time payment form in TechBuy.
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What does error User XXXXXX has no authority to post to fund XXXXXX and Organization XXXXXX in chart T mean?
Viewed 177 times since Mon, Nov 15, 2010
Answer:  This error means that the user has not been given a role (Approver, Requestor, Shopper) on the FOP being used.  The Financial Manager will need to assign the user a role within TechBuy for  the org code shown.  This is done by using using TeamApp.  
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How many shoppers can be on an account?
Viewed 174 times since Tue, Jul 15, 2008
Category:  TechBuy(SciQuest)   Question:  How many shoppers can be on an account?   Answer:  Unlimited.  Shoppers can use any Fund/Organization combination which will route to the appropriate approvers.
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How many approvers can be assigned to one account?
Viewed 166 times since Tue, Jul 15, 2008
Three approvers may be assigned to an Organization.
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What is a category purchase?
Viewed 166 times since Tue, Jul 15, 2008
Category:  TechBuy(SciQuest)   Question:  What is a category purchase?   Answer:  The purchase category was created to enable requisitions to be routed to the appropriate Buyer for that type of commodity or service.
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Is the dept/org required to have shoppers assigned?
Viewed 164 times since Tue, Jul 15, 2008
  No.  The requirement is that they as a minimum have a Financial Manager.  All who have a higher level role have the ability to shop within TechBuy.
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What is required before I can use TechBuy(SciQuest)?
Viewed 164 times since Fri, Aug 1, 2008
In order to use the TechBuy system you must complete the following training classes: Finance Management 101 TechBuy Training  
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How many requestors can be on an account?
Viewed 163 times since Tue, Jul 15, 2008
Category:  TechBuy(SciQuest)   Question:  How many requestors can be on an account?   Answer:  Financial Accounting has set the limit at 3.
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The address I need to ship to is not in TechBuy(SciQuest), how do I get it added?
Viewed 156 times since Fri, Sep 5, 2008
You will need to complete the "TechBuy - New Ship To: Address" form.  This form is access from the Procurement Services channel within the A&F Work Tools tab of Raiderlink.  Select the link labeled "Forms".  In the window that opens, choose the "Purchasing" link.  Choose the "TechBuy - New Ship To: Address" link.   This is a link to the forms page:  http://www.depts.ttu.edu/procurement/forms/ 
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Why do I get a Code of Ethics agreement when I access TechBuy(SciQuest)?
Viewed 124 times since Wed, Oct 29, 2008
Answer:   This message serves as a reminder to employees of their responsibility to comply with Texas Tech’s Ethics Policy, which can be found at TTU OP 10.11. The Ethics Policy requires that employees use Texas Tech funds in a manner that fully benefits Texas Tech.
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On the PO, I requested marked the box to have the check sent to our dept so we can mail to the vendor. How long does it take for the check to be cut?
Viewed 124 times since Mon, Nov 15, 2010
Answer:  Payment Services will prepare the check in accordance with institutional policies.  The payment term depends on the payment method the vendor has selected.  Texas law requires payment within 30 days.  An internal comment should be added and an email sent to payment.services@ttu.edu in cases when a check should be expedited. 
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