Knowledge Base

Glossary of Terms

Glossary is usually defined as an alphabetical list of technical terms in some specialized field of knowledge. This knowledge base glossary provides a collection of knowledge base documents that define many technical terms. These terms are arranged alphabetically, but you can quickly jump to a specific term by selecting its first letter from the index of the knowledge base glossary below.

Back-up FOP
A FOP designated upon set up to be the default FOP used to clear a deficit at year-end for the FOP being established. See OP 62.03 1a
Balance Sheet
A financial statement that lists the assets, liabilities and capital structure of a company on a specific date
Banner
The name of the software purchased from SunGard Higher Education for Finance, Financial Aid, Student and HR administrative tasks.
Batch
A reference in Xtender to a collection of unindexed files or pages.
Benefit Category
This designates the types(s) of benefits available for the position title. Also known as "BCAT". Indicates eligibility of status but does not mean that employee elected to receive these available benefits.
Blanket PO
A kind of purchase order that does not encumber funds and is not associated with a specific FOAP when set up in Banner. These can be created for non-obligatory purchase and submitted for up to $10,000. Once this is expended, normal bid processes follow.
Bread Crumbs
The report path displayed on a report or within Cognos. Provides a visual path that allows users the ability to retrace their steps if necessary.
Budget Adjustment
Changes made to the Budget Original, these can increase or decrease the budget and may be permanent or temporary.
Budget Available Balance
The dollar amount in the budget that is available to spend. A calculation made by taking the current budget less expenditures and encumbrances.
Budget Checking
A process based on funding source that determines if there are enough funds in either the FOP or the FOAP to support the proposed expense.
Budget Development
A module within Budget prep that is used to allocate the available budget between the budget pools based upon projected expenditures for the upcoming fiscal year.
Budget Office
The Budget Office is responsible with forecasting, analyzing and making adjustments to the University’s operating budget. Budget provides support to faculty and staff concerning fiscal inquiries related to budget management, personnel funding and budget compliance. Budget is also responsible for various state mandated reports including the Legislative Appropriations Request.
Budget Original
The annual Fiscal Year budget that is approved by the Board of Regents. This is the beginning budget for the Fiscal Year
Budget Pool
This is a code used to define the type/category of revenue or expenditure e.g. 7B1 is used for out of state travel
Budget Prep
The annual process of allocating budget to anticipated labor and operating pools within specified targets for the upcoming fiscal year. The Budget Prep cycle lasts around 3 months and includes several phases.
Budget Report
A type of financial report used to view the status of a FOP/FOAP in relation to Additions and Revenues for a specific period of time. This report provides favorable / unfavorable details.
Budget Revision System (BRS)
An on-line system used to submitting a change or an addition to the Operating Budget. It is used to adjust the expenses budget within a fund, to budget from fund balance, to change a revenue budget or to transfer budget between funds.