Knowledge Base

Glossary of Terms

Glossary is usually defined as an alphabetical list of technical terms in some specialized field of knowledge. This knowledge base glossary provides a collection of knowledge base documents that define many technical terms. These terms are arranged alphabetically, but you can quickly jump to a specific term by selecting its first letter from the index of the knowledge base glossary below.

Pay Change
An increase or decrease in the rate of pay (hourly rate or annual salary), a Modifying Jobs ePAF is used to establish this
Pay Code
This is used to indicate if an employee is paid monthly (M) or semi-monthly (SM)
Payroll Cut Off Date
This is the last day transactions can be accepted for the current payroll processing. The Payroll Office publishes a schedule with the payroll due date and this is published on Raiderlink within the Human Resources Channel in the "Month at a Glance" section.
Payroll Number
Each payroll event is assigned a number. For employees paid monthly there are 12 payrolls numbered 1-12. For employees paid semi-monthly there are 24 payrolls, numbered 1-24. Payroll is based on the calendar year rather than the fiscal year. The Payroll Calendar Year begins in December.
Pcard
The PCard is a MasterCard issued by Citibank either in an individual’s or department’s name. The Card is to be used by Texas Tech University (“TTU”) and TTU System (“System”) faculty and staff. The authorized Cardholder is able to purchase directly on behalf of TTU, thereby allowing tax-exempt use. Transactions are paid directly by the University to the bank.
Permanent Budget Adjustment
A revision to increase or decrease the Original Budget that affects not only the current budget as well as budgets for future years.
Personal Property
The CPA has defined personal property as all non-consumable property having an acquisition cost of $5,000 or more or any property of the state of Texas, which, due to the nature of the asset, is required to be managed by the state
Personnel Action
An employment decision such as hiring, promoting or terminating an employee
Personnel Date
A date on an ePAF that the personnel action "starts" or "ends"
Pooled Position
A position to which more than one person can be assigned at one time. In reporting it has a "P" indicator.
Position
A work description, identified by a Title and a T#.
Position Title
This is the name of the position that an employee is assigned to
Posting Period
A month within the fiscal year. A numeric value is used to represent the month, i.e. 01 = Sept., 02= Oct, etc. This is also referred to as a Fiscal Period
Principle Investigator (PI)
The person responsible for a sponsored project award as specified in the award documents
Procurement Services
The departments is comprised of Purchasing and Contracting, Payment Services, Travel, Procurement Card, Vendor Services and Property Surplus. They provide customer service and ensure that policies are followed in the purchase, receipt and payment of goods and services.
Program Code
3 character/digit code used to classify the fund for revenues and expenditures, and define them per the NAUCBO (National Association of College and University Business Officers) function
Property Custodian
The property custodian is an employee of TTUS or TTU to whom property has been assigned. The property custodian is responsible for the safekeeping of all property within the department and may be held financially responsible for the loss, damage, or misuse of university property. The property custodian is usually the department head, unless the responsibility has been delegated by the department head to another employee.
Property Manager
The property manager is an employee in Office Of Accounting Services (OAS) who has been designated as the property manager for TTUS and TTU and is charged with the responsibility of accounting for all institutional property to the CPA for the state of Texas.
Public Folders
A section of the Cognos Reporting System, displayed as a tab within Cognos, Public Folders house the reports created for both Functional and Departmental users. Report packages used by Report Authors are also found in Public Folders.
Punch-Out
A vendor type in TechBuy. Users actually access vendor’s websites through the TechBuy system. Each Punch-Out site has a different layout and functionality. This is a contract vendor and special pricing and other benefits such as free shipping are received when accessed through the TechBuy system
Purchase Order
Created in TechBuy, this is a document issued to a supplier to constitute a legal and binding offer to purchase goods or services. This document also reserves budget (encumbers funds) to fulfill the obligation
Purchase Requisition (PR)
A request to order, also known a Purchase Requisition (PR) in TechBuy. A requisition becomes final once it has gone through the entire approval process. At that point it is submitted to the vendor and then becomes a Purchase Order (P0).