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  1. How do I know if a vendor is HUB or NON HUB status and where can I go to find a listing? Please review vendor at this link: https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp.  You can also choose the "Browse: Suppliers" link within TechBuy, and utilize "Search for Supplier" option.  A HUB icon will display in the Preference colum... Read More
  2. On the PO, I requested marked the box to have the check sent to our dept so we can mail to the vendor. How long does it take for the check to be cut? Answer:  Payment Services will prepare the check in accordance with institutional policies.  The payment term depends on the payment method the vendor has selected.  Texas law requires payment within 30 days.  An internal comment should be ad... Read More
  3. How do I set up a new vendor so I can process travel or direct pay? Category:  Procurement   Question:    How do I set up a new vendor so I can process travel or direct pay?   Answer:  For Direct Pay:  If a department knows they are using a completely new vendor that is not already affiliated with TTU or TTUS... Read More
  4. How can I tell if a purchase order has been submitted to the vendor? To see if a purchase order has been submitted to the vendor(s), go to the purchase order and click on the History tab.  The date the order was sent to the vendor will be noted.    ... Read More
  5. How will a return to Staples (Punch-out Vendor) be completed with the TechBuy(SciQuest) system?     For most punch-out vendors, the user will go back into the punch-out site to handle a return.  If there is not an automated return system, there will be a contact for preparing a return.  For any problems, the Buyer who handled the requisitio... Read More
  6. If a supplier (vendor) is not in TechBuy(SciQuest), how do we add them? Category:  TechBuy(SciQuest)   Question:  If a supplier (vendor) is not in TechBuy, how do we add them?   Answer:  This is completed using a Non-Catalog form in Techbuy.  In the form, click on the "choose supplier...." link in the top section... Read More
  7. Which form do I use for Sole Source Vendors? The Justification for Proprietary Purchase form in TechBuy.    ... Read More
  8. Can I use the pcard at Staples instead of the convenience card? Yes you can.  However, the University will not receive HUB credit and the discounted pricing will not be the same.... Read More
  9. How do I return something in TechBuy? Complete the "Receiving" process in TechBuy for the Purchase Order, selecting the "return" option  to let Accounts Payable know  the merchandise was returned.  Then, within the comments section of Purchase Order involved make a comment stating th... Read More
  10. Is there a Cognos report detaling which Purchase Orders have not been paid? Yes, there are Cognos Reports showing open Purchase Orders.  If you want a listing of open Purchase Orders, use the FI137 - Open Encumbrance Multi-Year Report.  This displays Purchase Order, Vendor Name and Remaining Balance. If you want a report t... Read More
  11. How do I find check numbers and dates per specific payment requests? Cognos offers several reports that provide check information for payments against a Purchase Order: 1.  FI030 - Encumbrance Ledger Transaction Report - the check details are found in the bottom section of this report. 2.  FI278 - Vendor Invoice Pay... Read More
  12. Do I send AP the hard copy of the invoice before I complete a settlement in TechBuy? AP actually prefers that the invoice be sent to them from the vendor.  In the event that the vendor sends a department the invoice, please go ahead and complete settlement in TechBuy, attach the invoice to the Purchase Order and include Accounts Pay... Read More