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  1. How do I set up a new vendor so I can process travel or direct pay? Category:  Procurement   Question:    How do I set up a new vendor so I can process travel or direct pay?   Answer:  For Direct Pay:  If a department knows they are using a completely new vendor that is not already affiliated with TTU or TTUS... Read More
  2. How do I start learning about TTU’s ePAF processing? Attend the "All About HR and ePAF" class.  You will be introduced to important HR terms and concepts, and to the ePAF forms and entry. Find the class schedule in SumTotal > AFISM > HR/Payroll category, and register for the 3-session class.  ... Read More
  3. How do I correct an error I made during the settlement process in TechBuy(SciQuest)? To correct a quantity receipt made in error, create an additional receipt to reduce the over-received amount. 1.  Open the "Receipts" tab on the PO and complete the upper portion of the screen.  For corrections, it is a good idea to name the recei... Read More
  4. What is the process for entering a JV? A  JV is created using the FiTS System as is an Intra-Institutional Voucher (IV).  To view instruction on how to complete these:  http://kainz.ttu.edu/afism/training/wp-content/uploads/2016/08/afism-fits-training-material-rev08-16.pdf  ... Read More
  5. What is the payment process for a purchase made from an estate sale or a garage sale? Please contact Purchasing and Contracting for special purchases.  742-3841 or techbuy.purchasing@ttu.edu... Read More
  6. How is a standing order processed in TechBuy(SciQuest)?  Standing orders do not become PO's in TechBuy but are entered into Banner by Purchasing. The form in TechBuy provides a means for departments to submit the Standing Order information to Purchasing and Contracting.... Read More
  7. How is Program Code 500 used? Category:  Finance Subcategory:  Program Codes Question:  How is Program Code 500 used?     Answer: Program Code 500 Student Services-includes expenditures incurred for offices of admissions and the registrar and activities with the primary purp... Read More
  8. How do I add and use the Available Budget tab in Raiderlink? Instructions for adding, using and creating additional Available Budget tabs are found on the AFISM Job Aids web page under the Miscellaneous tab; click the Raiderlink category to discover three articles: Add Available Budget Tab - steps to place... Read More
  9. Where do I find instructions on how to assign a proxy to approve timesheets? Answer:  On the AFISM Training Materials Page, Banner HR tab, there is a topic of WTE/WLR Handouts.  Pages 3-4 of the Approvers Reference Guide has instructions for assigning a proxy.   URL to this site:  http://www.depts.ttu.edu/afism/trainingv2... Read More
  10. What is the Query Date of an ePAF? If the ePAF will update the data base so that the employee receives the correct pay check for the intended pay period, type the Personnel Date in the Query Date field.   However, if the ePAF will not update in a timely manner, then deciding the Quer... Read More
  11. How do I return something in TechBuy? Complete the "Receiving" process in TechBuy for the Purchase Order, selecting the "return" option  to let Accounts Payable know  the merchandise was returned.  Then, within the comments section of Purchase Order involved make a comment stating th... Read More
  12. A pay increase PAF for a nonexempt employee has applied but WTE timesheet has the old rate. Will the employee be paid at the old rate or at the new rate? When an employee opens the timesheet for the first time, the current rate is listed on the timesheet.  The rate in the header is not updated during the pay period and does not reflect any recently applied pay changes.  During the payroll cycle at t... Read More
  13. When will Cognos not be available due to the nightly table loads? The ODS refresh process begins when the Finance/AR load to Banner starts at 8:00 p.m. and is guaranteed to be available the following morning no later than 7:00 a.m.  Anyone running reports during those hours should expect the data to be changing an... Read More
  14. Are monthly leave accruals available for use as of the first of the month, or must I wait until they appear in my Leave Balances by the 25th of the month? Answer: Monthly leave accruals are available for use as of the first of the month.  You do not need to wait until they appear in your Leave Balances before using them.  The Payroll process adds monthly leave accruals to your balance before it subt... Read More
  15. What if I submit my timesheet in a timely manner but my approver does not approve my timesheet before the deadline? Category:  Web Time Entry Question:  What if I submit my timesheet in a timely manner but my approver does not approve my timesheet before the deadline?   Answer:  Payroll will complete a "sweep" and pick up submitted time sheets and process payr... Read More
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