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  1. When should I use account codes 5D vs. account codes 5E?  5D codes are ONLY for Auxiliary Enterprise Funds (fund class 31A).  All other fund that have sales and services will use the 5E codes.  When choosing one of the 5E codes, there is an External Sale choice and  an Internal Sale choice.  Pick the ... Read More
  2. How can I get an estimate of my take home pay? You can estimate your take home pay by using the withholding calculator provided by the Internal Revenue Service at http://www.irs.gov/individuals/article/0,,id=96196,00.html... Read More
  3. On the PO, I requested marked the box to have the check sent to our dept so we can mail to the vendor. How long does it take for the check to be cut? Answer:  Payment Services will prepare the check in accordance with institutional policies.  The payment term depends on the payment method the vendor has selected.  Texas law requires payment within 30 days.  An internal comment should be ad... Read More
  4. If I delegate (Proxy) whose responsibility is to assure the transactions are accurate? Category:  Web Time Entry / Web Leave Report Question:  If I delegate (Proxy) whose responsibility is it to assure the transactions are accurate?   Answer:  It is the responsibility of the delegator to maintain proper internal control and manag... Read More
  5. Can I assign a permanent Proxy so if I don’t approve timesheets, my proxy can approve them? Category:  Web Time Entry / Web Leave Report   Question:  Can I assign a permanent Proxy so if I don’t approve timesheets, my proxy can approve them?   Answer:  Payroll Services do not recommend a permanent proxy. When Approval Queues we... Read More
  6. As a result of the pay frequency change that starting January 2009 I will get paid twice a month, will I pay more federal income taxes withheld? Category:  Payroll Question:    As a result of the pay frequency change that starting January 2009 I will get paid twice a month, will I pay more federal income taxes withheld?   Answer:  Federal Income taxes (FIT) withholding is calculated bas... Read More
  7. Can I list myself as anaprover for my department? Category:  Web Time Entry/ Web Leave Report   Question:  What happens if I list myself as default approver. Can I list myself as an approver for my department?   Answer:  Yes you can list yourself as a departmental approver. You will need to ide... Read More
  8. How do I add an attachment to a requisition? To add an attachment to a requisition you should be in the Checkout section of the workflow.  Scroll down until you find the section with "Internal Notes and Attachments" and "External Notes and Attachments".  Within the desired box, click on the l... Read More
  9. How is Program Code S10 used? Category:  Finance Subcategory:  Program Codes Question:  How is Program Code S10 used?     Answer: Program Code S10 Service Department Funds– includes expenditures associated with the activities that have been established to provide goods an... Read More