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  1. How do I get reimbursed if I accidentally used my personal credit card instead of the procurement card? Category:  TechBuy(SciQuest)   Question:  How do employees go about getting a reimbursement if they accidentally used a personal credit card instead of the procurement card?   Answer:  You will use the one-time payment form in TechBuy.... Read More
  2. How do I pay for a purchase order using my procurement card in TechBuy(SciQuest)? You may only use a Pcard in TechBuy if there is an \"edit\" field next to the Credit Card Info under Billing.  If the requisition does not supply that option, the Pcard cannot be used.   The attachment provides a visual guide for you.... Read More
  3. The address I need to ship to is not in TechBuy(SciQuest), how do I get it added? You will need to complete the "TechBuy - New Ship To: Address" form.  This form is access from the Procurement Services channel within the A&F Work Tools tab of Raiderlink.  Select the link labeled "Forms".  In the window that opens, choose th... Read More
  4. If a supplier (vendor) is not in TechBuy(SciQuest), how do we add them? Category:  TechBuy(SciQuest)   Question:  If a supplier (vendor) is not in TechBuy, how do we add them?   Answer:  This is completed using a Non-Catalog form in Techbuy.  In the form, click on the "choose supplier...." link in the top section... Read More
  5. What do I do with invoices for a blanket order? The invoice should be attached to the Blanket Purchase Order and a comment made to Accounts Payable indicating that payment needs to be made and advising which FOAP is to be used.   View a Work Aid giving instruction on how to complete this at:  h... Read More
  6. How do I set up a new vendor so I can process travel or direct pay? Category:  Procurement   Question:    How do I set up a new vendor so I can process travel or direct pay?   Answer:  For Direct Pay:  If a department knows they are using a completely new vendor that is not already affiliated with TTU or TTUS... Read More
  7. How do I correct an error I made during the settlement process in TechBuy(SciQuest)? To correct a quantity receipt made in error, create an additional receipt to reduce the over-received amount. 1.  Open the "Receipts" tab on the PO and complete the upper portion of the screen.  For corrections, it is a good idea to name the recei... Read More
  8. What is the procedure for receiving in TechBuy? For a step-by-step guide of the receiving process, please click on this link:  http://www.depts.ttu.edu/procurement/resources/training-and-work-aids/ .  Select Payment Services from the menu on the left.  Choose link labeled "Receiving in TechBuy... Read More
  9. How is Program Code 600 used? Category:  Finance Subcategory:  Program Codes Question:  How is Program Code 600 used?   Answer: Program Code 600 Institutional Support– includes expenditures for central, executive-level activities concerned with management and long-range pl... Read More
  10. Is there a report that ties a transaction to a P0 number? Question:  Is there a report that ties a transaction to a P0 Number? There are several options available in Cognos: 1.   FI030 - Encumbrance Ledger Transaction Report.  This report displays in two sections. The top section shows the encumbrances ... Read More
  11. Is there a Cognos report detaling which Purchase Orders have not been paid? Yes, there are Cognos Reports showing open Purchase Orders.  If you want a listing of open Purchase Orders, use the FI137 - Open Encumbrance Multi-Year Report.  This displays Purchase Order, Vendor Name and Remaining Balance. If you want a report t... Read More
  12. Is there a Cognos Report that gives information about Blanket Purchase Orders? Cognos offers the following report to help track activity on Blanket Orders: FI070- Blanket Order Summary Report shows the Original Blanket Amount, the Remaining Blanket Amount as well as payment details by date against the Blanket Order.  This r... Read More
  13. How do I add funding information to my requisition? The best practice for funding a requisition is to save the FOP(s) that you will use for your purchases to your profile.  Instructions for how to do this are found at:  http://www.depts.ttu.edu/procurement/resources/training-and-work-aids/documents/... Read More
  14. How do I find check numbers and dates per specific payment requests? Cognos offers several reports that provide check information for payments against a Purchase Order: 1.  FI030 - Encumbrance Ledger Transaction Report - the check details are found in the bottom section of this report. 2.  FI278 - Vendor Invoice Pay... Read More
  15. How do I add an attachment to a requisition? To add an attachment to a requisition you should be in the Checkout section of the workflow.  Scroll down until you find the section with "Internal Notes and Attachments" and "External Notes and Attachments".  Within the desired box, click on the l... Read More
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