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  1. How is a standing order processed in TechBuy(SciQuest)?  Standing orders do not become PO's in TechBuy but are entered into Banner by Purchasing. The form in TechBuy provides a means for departments to submit the Standing Order information to Purchasing and Contracting.... Read More
  2. Is there a Cognos report detaling which Purchase Orders have not been paid? Yes, there are Cognos Reports showing open Purchase Orders.  If you want a listing of open Purchase Orders, use the FI137 - Open Encumbrance Multi-Year Report.  This displays Purchase Order, Vendor Name and Remaining Balance. If you want a report t... Read More
  3. Is there a Cognos Report that gives information about Blanket Purchase Orders? Cognos offers the following report to help track activity on Blanket Orders: FI070- Blanket Order Summary Report shows the Original Blanket Amount, the Remaining Blanket Amount as well as payment details by date against the Blanket Order.  This r... Read More
  4. What do I do with invoices for a blanket order? The invoice should be attached to the Blanket Purchase Order and a comment made to Accounts Payable indicating that payment needs to be made and advising which FOAP is to be used.   View a Work Aid giving instruction on how to complete this at:  h... Read More
  5. Which form do I use to order an extended warranty from SHI? Catgory:  TechBuy(SciQuest) Subcategory:  Forms Question:  Which form do I use to order an extended warranty from SHI?   Answer:  If you are not using the punch-out to SHI then please use the non catalog form for your extended warranty.... Read More
  6. How can I tell if a purchase order has been submitted to the vendor? To see if a purchase order has been submitted to the vendor(s), go to the purchase order and click on the History tab.  The date the order was sent to the vendor will be noted.    ... Read More
  7. How do I pay for a purchase order using my procurement card in TechBuy(SciQuest)? You may only use a Pcard in TechBuy if there is an \"edit\" field next to the Credit Card Info under Billing.  If the requisition does not supply that option, the Pcard cannot be used.   The attachment provides a visual guide for you.... Read More
  8. Where can I find definitions for the different ePAFs? The "Choosing an ePAF" document has descriptions along with typical before and after comments to assist with understanding what each ePAF accomplishes.  It is found on the  RaiderLink > A&F Work Tools > AFISM Resources website.  ... Read More
  9. I am a 9 month Faculty member and I want my salary paid over 12 months, how can I do this? You will need to fill out a Faculty 12 Month Salary Spread Request form and scan and email it to Payroll Services at   You can find this form along with other payroll forms on our payroll website under Forms and Proced... Read More
  10. How do I return something in TechBuy? Complete the "Receiving" process in TechBuy for the Purchase Order, selecting the "return" option  to let Accounts Payable know  the merchandise was returned.  Then, within the comments section of Purchase Order involved make a comment stating th... Read More
  11. A pay increase PAF for a nonexempt employee has applied but WTE timesheet has the old rate. Will the employee be paid at the old rate or at the new rate? When an employee opens the timesheet for the first time, the current rate is listed on the timesheet.  The rate in the header is not updated during the pay period and does not reflect any recently applied pay changes.  During the payroll cycle at t... Read More
  12. How do I find check numbers and dates per specific payment requests? Cognos offers several reports that provide check information for payments against a Purchase Order: 1.  FI030 - Encumbrance Ledger Transaction Report - the check details are found in the bottom section of this report. 2.  FI278 - Vendor Invoice Pay... Read More
  13. Do I send AP the hard copy of the invoice before I complete a settlement in TechBuy? AP actually prefers that the invoice be sent to them from the vendor.  In the event that the vendor sends a department the invoice, please go ahead and complete settlement in TechBuy, attach the invoice to the Purchase Order and include Accounts Pay... Read More
  14. How can we cancel a requisition once it has been approved? To cancel a requistion once it has been approved you must contact Purchasing and Contracting at 742-3841 or email TechBuy Support at  You can also write a comment within the Purchase Order, including Purchasing, and requ... Read More
  15. How do I correct an error I made during the settlement process in TechBuy(SciQuest)? To correct a quantity receipt made in error, create an additional receipt to reduce the over-received amount. 1.  Open the "Receipts" tab on the PO and complete the upper portion of the screen.  For corrections, it is a good idea to name the recei... Read More
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